Six Key Performance Indicators Every Tour and Activity Company Should Measure

By:

July 22, 2022

5 min read
Reading Time: 5 minutes

Key Performance Indicators for Every Tour and Activity Operators

A Key Performance Indicator (KPI) is any measurable value used to evaluate the performance of an organization and its objectives. Tracking KPIs allows tour, activity, and transport operators to make effective decisions and create competitive strategies based on their previous performance. They’re not just for big corporations. Companies of all sizes can benefit from knowing precisely how to judge the success of their operation and its goals.

Tour and activity operators should identify the right KPIs for their business to stay ahead of their competition. These critical performance indicators can give you insights to grow your business and take it to the next level.

So, here are the most important key performance indicators for tour and activity operators to track.

Bookings

Tracking your bookings is vital in measuring the overall success of your marketing efforts and business growth. And, to get the bigger picture, you need to get the reports on all these aspects:

  • Total booking volume: Gives you a bird’s eye view of your performance compared to previous years.  
  • Booking by channels: Gives you an idea of how different sales channels (like online, phone in/walk up, or online travel agencies) work for you. 
  • Booking by days: Which days of the week are most popular? Can you charge more on those days and run promotions on the quieter days? 
  • Volume of cancellations: Gives you a better understanding of cancelled bookings, and it can help you design strategies to reduce cancellations and associated risks.
A screenshot from Zaui Insights with an Overview of Bookings and Key Performance Indicators
A snapshot from Zaui Insights with an Overview of Bookings and Key Performance Indicators

Revenue

Your revenue is the most crucial KPI determining whether you had a successful season. Beyond general analysis, look further into the sources of revenue as it lets you know where to invest your marketing efforts in the next season. Do not forget to factor in promo codes and discounts when you assess profits. 

  • Online Vs Offline Revenue: Did online bookings bring in more revenue than offline bookings (for example, walk-up or call-in bookings)? 
  • Revenue from upselling: Did your upselling strategy work? How much money did you make from upselling other products/activities to existing customers? 
  • Revenue from sales channels: Evaluate revenue from each sales channel. For example, check the balance sheet of bookings from OTAs to ensure that OTAs’ commission fees didn’t exceed your planned cost of acquiring customers.
  • Profitable tours: Analyze which tours or activities are the most beneficial. This way, you could decide the one that needs the most marketing in the coming season.
A screenshot of Zaui Insights evaluating revenue.
Evaluating revenue: A snapshot from Zaui Insights

Distribution 

Relying on various channels indeed helps you reach millions of people without draining your resources. However, you should keep analyzing these sales channels’ performance to ensure they bring you more business. 

Keep these questions in mind when you do a postmortem of your distribution channels:

  • Which sales channels generate the most sales? 
  • Do you need to cut off ties with OTAs or any other channel?
  • Which distribution channels brought new customers?
  • How diverse are your sales channels?
  • Are you relying on one or multiple channels to sell your activities?
  • Would running a promotion with an OTA sales channel help?
What’s the easiest way to track Key Performance Indicators such as bookings and revenue? Online booking systems have reporting features, which make it easy to retrieve data at the end of each season or for any required time period. 

For example, besides Insights Dashboard, Zaui online reservation system has a custom report builder for its enterprise clients. The NEW Custom Report Builder allows you to generate different combinations of data, going beyond the limitations of pre-built report templates. 

It’s quick and easy to create, and regardless of your technical expertise, you can generate a custom report in seconds without the hassle of fumbling over formulas, excel sheets, or complicated pivot tables.

Customer Acquisition Costs

Customer Acquisition Cost (CAC) is a vital business metric that measures the total cost of your sales and marketing initiatives to acquire new customers over a specific period. CAC enables you to measure your sales and marketing expenses (such as ad spend), which is a key element of your financial performance. 

Sometimes you may notice that bookings from referrals and repeat customers brought more revenue. That means you likely didn’t spend much to acquire those customers. 

By looking into CAC, you will be able to determine whether the money you spent on ads and other sales initiatives resulted in profitable bookings. It will also help you eliminate non-essential marketing spend. If you could lower CAC, ​​the company can be more profitable in the long run.

Conversions & Traffic

Website traffic: Learning in-depth about your website visitors’ demographic, location, and devices will be beneficial for your future marketing strategy. What pages do visitors look at most? Can the visitor book directly from that page? 

Conversions: Conversion happens when a customer completes a goal on your website, in this case, when the customer makes a booking on your website. Try to find out—How many of your web visitors turned to bookers? How many of your visitors did leave without completing check out? 

Engagement: Look at your social media posts. Also, if you have adopted email marketing, go back and check the open and click rates. Evaluate the leads you got from social media and email marketing.

Customer satisfaction

Guest reviews are immensely valuable to any tour or activity business. Take a look at the reviews left by the customers.

Positive reviews lets you know the areas you are doing well. And negative reviews can tell you where your company needs to make improvements to increase customer satisfaction and attract new guests. You can use platforms such as Bazaarvoice or Yonder to view reviews collected in one central place.

If you want to know more about reviews, we have covered the best practices in collecting guest feedback and responding to negative reviews.

Final Word

Insightful KPIs give you a better picture of your strengths and weaknesses. They can be the greatest learning tool to help you grow your business.

While reviewing key performance indicators, it’s also essential to revisit your booking system. Make sure that your booking system meets your expectations and enables you to quickly access your KPI data. For example, Zaui Software has reports, visual insights, and report-building tools to easily access and visualize all corners of your business.

If you want to revisit your booking management system or go through the process again, our ebook on Choosing a Booking System can help you. This guide breaks down the key considerations and essential questions to ask when shopping for the best-in-class booking management system and how to finalize your choice.

Buyers Guide: How to Choose the Right Booking Software for Your Business

Inside Zaui: Product News, Tips & Tricks

Six Key Performance Indicators Every Tour and Activity Company Should Measure

Key Performance Indicators for Every Tour and Activity Operators A Key Performance Indicator (KPI) is any measurable value used to...

How Can an Online Booking System Help Your Promo Code Campaign?

Online Booking Systems and Promo Code Campaign Promo code is a tried-and-true marketing technique for tour, activity, and transport operators....

How to Use Promo Codes to Increase Direct Bookings and Revenue

Promo codes are a powerful tool in every tourism operator’s toolkit. This article talks about some of the ways you can use these tools to help in the marketing and promotion of your business.