Smart Charter Management for Modern Operators
Zaui’s all-in-one charter booking software helps charter and private tour operators manage itineraries, pricing, and passengers effortlessly boosting efficiency and revenue.
Keep Your Charter Business Running Smoothly While Delivering Seamless Group Experiences
Centralize all your charter bookings – from corporate transfers and event shuttles to private sightseeing tours – in one platform, consolidating reservations, scheduling and payments
Build custom itineraries, choose flat‑rate or per‑passenger pricing with pre‑configured price codes, and send instant quotes or invoices.
Optimize vehicle schedules and driver assignments with automated resource management and route‑planning tools, increasing efficiency and reducing errors.
Keep organizers and passengers informed with automatic confirmations, reminders, and service‑disruption alerts via SMS or email
Leverage data insights, dynamic pricing, and connected distribution channels (including the Distribusion global distribution system) to scale your charter services and fill more seats.
Give Your Customers the Best Charter Booking Experience.
The All‑in‑One Charter Booking Software for Modern Operators
Automate the back office, simplify quoting, and keep every journey running smoothly. Zaui’s charter platform handles everything from one‑off private trips to complex, multi‑leg group itineraries.
Walkup Sales
- Booking & Sales
Build custom one‑way, round‑trip or multi‑stop charter itineraries; sell by vehicle or by group from a single inventory. - Flexible Pricing & Quoting
Use charter price codes to create flat‑rate or per‑passenger pricing, generate instant quotes, and handle deposits or pay‑later bookings. - Mobile App for On‑the‑Go Sales
Accept bookings and payments anytime, anywhere using Zaui’s mobile POS ideal for on‑site sales or last‑minute group additions. - Contactless Check‑In
Scan QR‑code tickets for fast boarding and validate digital waivers for a seamless, touch‑free experience.
Operations Made Simple
- Live Passenger & Group Manifests
Provide drivers and guides with up‑to‑the‑minute passenger lists and itinerary details on their devices. - Automated SMS & Email
Send confirmations, reminders, quotes, and disruption alerts automatically to organizers and passengers. - Resource Optimization & Scheduling
Assign drivers and vehicles efficiently, track availability, and prevent double‑bookings with real‑time inventory control. - Route Optimization & Planning
Plan efficient routes and stopovers with quick route setup, auto‑scheduling and real‑time updates, saving time and fuel.
Advanced Features
- Connections & Hubs
Create multi‑leg charters with smooth transfers at hub locations – perfect for large events or tours requiring multiple vehicles. - Customizable Reports & Analytics
Track quotes, bookings, occupancy and revenue with detailed, customizable reports. - Dynamic Pricing & Yield Management
Set rules to adjust rates based on demand, season or group size, protecting margins and maximizing revenue. - Distribusion Integration & Third‑Party Distribution
Connect your schedules to the Distribusion GDS and other OTAs, broadcasting live availability and automating two‑way updates across all channels. - Upsell & Packaging
Bundle your charters with tours, attractions or event tickets to create bespoke packages and generate ancillary revenue.
Challenges We Solve for Charter Operators
What Intercity Bus Operators Are Saying About Zaui
“The cost is minimal compared to other systems, and the customer service is awesome. Zaui pays for itself by reducing manpower alone”
Mike
“What took me 10 hours to update now takes 15 minutes. It’s so freaking easy. The layout’s logical, the flow’s even better.”
Mike
“All in all, it works amazing compared to what we had when I first started. It’s just so easy to use, and I’m so happy with having so much more control in being able to contact clients. We have made great use of your notifier system. I absolutely love it.”
Taela
“From the get‑go, getting everything sold and organized online was great with Zaui.”
Dean
“Zaui sends automated Smartwaiver links and text reminders. We can check 60 people in 15 minutes, it's incredible.”
Dean
“Zaui’s phone and email support quickly resolves issues”
Founder
“We chose Zaui because of its price and transportation capabilities; we pay only 1.25 % of bookings plus a small flat fee; onboarding was straightforward; dynamic pricing increases revenue and balances demand; and we can send road‑closure notifications with one button”
Shayne Hulbert
Frequently Asked Questions About Shuttle Booking Software
Zaui’s charter booking software centralizes quotes, itineraries, reservations, pricing and fleet management for charter and private tour operators. It streamlines quoting, scheduling, dispatching and reporting, making it easy to build multi‑leg trips, assign vehicles, and manage payments in real time.
Our software is ideal for operators offering:
- Corporate travel and event transportation (conferences, conventions, sports teams).
- Private tours and sightseeing charters (wine tours, scenic excursions, school trips).
- Weddings and social events (wedding shuttles, bachelor/bachelorette parties).
- Boat, yacht and ferry charters (if you offer maritime charters, Zaui can handle those too.
- Custom group transportation services that need tailored routes and itineraries.
Yes. Zaui’s online booking engine can be embedded into any website (WordPress, Squarespace, Wix, or custom), allowing customers to request quotes and book charters directly from your site. It’s mobile‑friendly too, so guests can plan and pay on their phones or tablets.
Absolutely. The platform handles private charters alongside scheduled routes and tours. You can price per vehicle or per group, manage multi‑stop itineraries, and keep all bookings synchronized in one systems.
Zaui integrates with major payment gateways like Stripe, PayPal, Square and Authorize.Net, ensuring secure, PCI‑compliant checkout for deposits and full payments.
Yes. Zaui provides robust resource management tools: assign drivers and vehicles via staff schedules or bulk assignments, track vehicle status and mileage, and avoid double‑booking.
We offer flexible subscription plans based on your fleet size and feature requirements. Pricing is transparent with no hidden fees. For a personalized quote, schedule a demo with our specialists.
Yes. Every new customer receives dedicated onboarding to configure the system for charters. Ongoing support is available via email, phone and live chat. Our Knowledge Base includes tutorials and best practices to help you succeed.
